Frequently Asked Questions
- Who do I contact if I have a technical question about an Annual Report or DDS/DSS Annual Report?
- Who do I contact if I have an Annual Report or Desk Review Question?
- How does the audit affect my rate?
- What is CJLC's address and how do I get to your facility?
- Who do I contact if I have a CLA Desk Review Question?
- Who do I contact if I have a question with a Field Audit?
- Is the loan & mortgage information requested for all the Agency's loan or for CLAs only?
- What is the password to unprotect the Annual Report sheets?
- What/where are the allowable cost caps?
- What is the field review process?
- What is CJLC's fax number?
- What is your phone number?
- What are CJLC's hours?
- What are the Resident Day User Fee Rates?
- Who do I contact if I have a technical question about an Annual Report or DDS/DSS Annual Report?
- Who do I contact if I have an Annual Report or Desk Review Question?
- How does the audit affect my rate?
There are many variables included in the calculation of a Facility's rate, therefore the true impact of an audit cannot be determined until the final audit report has been implemented into the Rate Computation System.
- What is CJLC's address and how do I get to your facility?
- Who do I contact if I have a CLA Desk Review Question?
- Who do I contact if I have a question with a Field Audit?
- Is the loan & mortgage information requested for all the Agency's loan or for CLAs only?
For CLA only.
- What is the password to unprotect the Annual Report sheets?
We do not give out the passwords for these files. If you need blank sheets added please email your Annual Report as an attachment to Liz Maglio or Mary Chattelle indicating how many sheets that you want added and we can send it back to you with the blank sheets added.
- What/where are the allowable cost caps?
Download the Nursing Facility Overview file. The caps are on page 3.
- What is the field review process?
A field review follows the time-line below:
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The audit is scheduled. The Facility will receive a call from our office to schedule the audit. Approximately one month notice is given to the Facility.
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After the audit is scheduled, a document request form (DRF) will be faxed to the Facility. Requested documentation such as reconciliations and expense schedules are sent back to our office.
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When schedules are received, sample selections are faxed back to the Facility so the needed documentation will be available at the start of fieldwork. Selections are sent 1-2 weeks prior to the audit start date.
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The Facility can expect the fieldwork to take one week.
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At the end of the scheduled week, the Facility will receive a written request for any documentation that has not been provided. The Facility has ten business days to respond.
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Approximately one to three months later, the audit is technically reviewed. The technical reviewer may request additional information and/or documentation. The Facility will have 13 business days to respond to this request.
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Approximately one to three months after the Facility's response to the 13-day request, a draft of the audit report will be faxed to the Facility. At this time the closing conference will also be scheduled.
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When the Facility is sent a draft of the audit report, pursuant to PA 05-195, the Facility has 30 days to respond to the findings in the report.
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After the closing conference is held, the report is finalized and revised rates are issued to the State.
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The State sends a copy of the final report and a rate letter detailing the revised rates.
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The Facility may exercise appeal rates at this time.
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- What is CJLC's fax number?
- What is your phone number?
- What are CJLC's hours?
CJLC's office hours are 8:00 to 4:30 Monday through Friday.
- What are the Resident Day User Fee Rates?
Effective 7/1/2011
Pursuant to C.G.S. Section 17b-320 through Section 17b-324, as amended by section 161 of public act 11-44 and section 162 of public act 11-44, the resident per day user fee amounts to be used for the SFY 2012 and SFY 2013 are as follows.
Intermediate Care Facility Resident Day User Fee
- State owned and operated facilities (DDS)
- for the third quarter 2011, $49.32 per resident day
- for the fourth quarter 2011 through second quarter 2013, $53.81 per resident day
- All other facilities
- for the third quarter 2011, $25.44 per resident day
- for the fourth quarter 2011 through second quarter 2013, $27.76 per resident day
Nursing Home Resident Day User Fee
- Municipally owned facilities and facilities with over 230 beds
- for the third quarter 2011, $14.78 per resident day
- for the fourth quarter 2011 through second quarter 2013, $16.13 per resident day
- All other facilities
- for the third quarter 2011, $19.26 per resident day
- for the fourth quarter 2011 through second quarter 2013, $21.02 per resident day
- State owned and operated facilities (DDS)